If you are preparing for your next exposition or corporate event, you will be preparing a lot of materials for printing. Due to the short time available to prepare for most events, it is important to have a pre-press file that is ready for use by your printer. To help your printer meet their deadlines and avoid unnecessary delays at the press, here are some tips for processing your pre-press files for event and expo printing in Brisbane.


Use the Right Graphics Design Application

You must create your pre-press files with the correct program. Only use pre-press software such as Adobe Illustrator, Photoshop and InDesign to make your pre-press files. Software like Microsoft Word and Microsoft PowerPoint are suitable for desktop word processing and creating presentations but they must not be used to make your pre-press files. When you are preparing for events and expo printing in Brisbane, use the appropriate program to print your brochures, programme booklet and catalogue.


Send the Right File Format to Your Printer

Before you start designing any of your materials, you need to ask your printer for their preferred file format. Some printers want a PDF file with a high resolution while others will ask for the file created with InDesign or Adobe Illustrator. Others may prefer an entirely different type of file. Ask the printing company for full details about their file format and resolution.


Be Conscious of Printing Limitations

The fundamental equipment used by most printing companies is similar but the models and capacity of the machines may vary considerably. Some printers have small presses which have limitations and may not be able to print the same quality as a large press if the design has a lot of solid colour areas. Some printers have equipment that can handle complex folds and even print a 5th or 6th colour. So enquire about your printers capabilities before you send the files for printing.


Outline All the Text in the Document

It is better to outline the text in the pre-press file to ensure that there are no issues with font styles and font substitution. Note that fonts may work well while you are designing in your graphics design program but they may not be exportable in PDF format. Some files also print poorly when they are sent for printing. But by outlining all text in your pre-press file, you can avoid the need to use font files and all text will be printed correctly.


Convert RGB files into CMYK

It is not uncommon to find printers struggling to work with files sent in CMYK format and pictures sent in RGB format. Unfortunately, printing cannot be done with RGB format. So be sure to convert all supporting files like pictures, illustrations and images to CMYK format before sending them for printing. This will help you to avoid costly delays.



Those are some of the important things you should do when you are creating a pre-press file. If you do not have the skills and experience required for this task, it is better to consult your printer for help or hire a professional designer to help you.